Payments - Third Party Journal

Allocating a Third Party Payment

Once a third party payment has been made in the Payments > Deposit screen, the payment must be allocated to a student. Follow the steps below to allocate the payment to a student:

1. From the Payments menu, select Third Party Journal

2. Select the Agency that made the payment from the drop-down menu

3. Select the unallocated payment from the Select Deposit drop-down

4. In the Criteria section, some of the information will fill in based on the deposit information. Complete any other necessary fields to search

   • Center - select the center from the drop-down
     

   • Invoice Period - select the invoice period from the drop-down, if applicable

   • Post From Date - this information will fill in based on the deposit

   • Post To Date - enter the end date to post

   • First Name/Last Name - enter the first and/or last name of a student to search

   • Outstanding Balance Greater Than/Less Than - to search for students with an outstanding balance within a certain amount, enter the amounts here

5. Click Search

6. Scroll down to view the search results

• The Summary tab displays the outstanding balances that met the search criteria
• The Allocation tab is used to apply the payment to a specific student

7. Select the Allocation tab

8. Double-click the Current Payment field for the correct student

9. Enter the payment amount and comments, if applicable

10 . Click Update

11. The Remaining Balance will update after payment is allocated

12. Click Post at the bottom of the screen
13. Click OK on the confirmation popup
14. A SUCCESS message will appear at the top of the screen if the allocation was successful